Moving Rental Homes in Scotland: Essential Renter Checklist

Moving between rental properties in Scotland can feel daunting, but being prepared helps everything go smoothly. This essential checklist covers each step so you can confidently leave your old rental and settle into your new home, while ensuring you fulfil your legal obligations and protect your rights as a tenant in Scotland.

Getting Ready to Leave Your Current Rental

Before moving out, there are several important steps to take to ensure a hassle-free transition.

• Provide written notice to your landlord in line with your agreement. For Private Residential Tenancies, you must normally give 28 days' notice.
  See official guidance: Ending a private residential tenancy in Scotland
• Arrange a joint inspection with your landlord to check for damage or issues.
• Settle outstanding rent or bills, and cancel or transfer utilities.
• Clean the property thoroughly, removing all belongings and rubbish.
• Take date-stamped photos as evidence of the property's condition when you leave.
• Return all keys and obtain a receipt.

Key Legal Form: Notice to Leave

• Form Name: Notice to Leave (Private Residential Tenancy Notices)
• When and How to Use: If you have a Private Residential Tenancy, you can use a written notice (no prescribed form number) to tell your landlord you intend to leave. Clearly state your move-out date, sign, and deliver it by post or email as agreed.
  Example: If you plan to move on 1st July, you should give your Notice to Leave by 2nd June at the latest.

Getting Your Deposit Back

By law, your deposit should have been protected in a government-approved scheme. When you move, request its return:

• Check which deposit scheme holds your funds. The main ones are SafeDeposits Scotland, Deposit Protection Service, and mydeposits Scotland.
• Apply for your deposit refund online. Both you and the landlord must agree on the amount to be returned.
• If there's a dispute, you can use the free dispute resolution process in the deposit scheme.

Preparing to Move Into Your New Rental Home

Before signing an agreement on your new home, make sure these crucial steps are covered.

• Carefully review and sign your Private Residential Tenancy Agreement.
• Receive a copy of the 'Private Residential Tenancy: Notes for Information for the Tenant', which landlords are required to provide.
• Confirm your deposit is being registered in an approved scheme. Your landlord must do this within 30 days.
• Get an inventory—a detailed list (often with photos) of all contents and the property's condition. Review, sign, and keep a copy.
• Check all safety certificates (such as for gas, electricity, and smoke alarms).
• Set up your utilities and update your council tax registration with the appropriate local authority.
• Arrange contents insurance for your belongings if needed.

Useful Official Forms and Information

• Private Residential Tenancy Agreement Template: The recommended model agreement and guidance can be found at the Scottish Government's tenancy agreements page.
• Note for Information: Your landlord must provide this. See Notes for Information for the Tenant for details.

After You Move: Key Next Steps

• Double-check the final meter readings at your old and new property and notify the suppliers.
• Redirect your post via Royal Mail’s redirection service.
• Register to vote at your new address via Register to vote.
• Raise any outstanding disputes (such as with your deposit) promptly.

The Tribunal for Tenancy Issues in Scotland

If you encounter unresolved problems with your landlord (such as deposit disputes, repairs, or return of possessions), you can apply to the First-tier Tribunal for Scotland (Housing and Property Chamber). They handle disputes under the Private Housing (Tenancies) (Scotland) Act 2016 and related legislation.

Relevant Tenancy Legislation in Scotland

Most private tenants are covered by the Private Housing (Tenancies) (Scotland) Act 2016. Older tenancies may fall under the Housing (Scotland) Act 1988 or Rent (Scotland) Act 1971.
Always check which kind of tenancy agreement you have, as your rights and required procedures may vary.

Frequently Asked Questions (Renters in Scotland)

1. Can my landlord charge me for normal wear and tear?
   No, landlords cannot deduct from your deposit for reasonable wear and tear. Only damage or cleaning beyond normal use can be charged.
2. What should I do if my deposit isn't returned?
   Contact the relevant deposit scheme and, if unresolved, escalate to the First-tier Tribunal for Scotland (Housing and Property Chamber).
3. How much notice do I need to give to leave my rental?
   Usually, 28 days for Private Residential Tenancies. Check your tenancy agreement for specific periods or consult official government guidance.
4. Does my landlord have to provide safety certificates?
   Yes, your landlord is legally required to provide up-to-date gas, electrical, and fire safety certificates when you move in.
5. Can I challenge unfair deductions from my deposit?
   Yes, use the dispute resolution service offered by the tenancy deposit scheme holding your deposit, at no cost to you.

Key Takeaways

• Provide your landlord the required written notice and keep a copy.
• Insist your deposit is safeguarded and use official channels for disputes.
• Document property condition thoroughly at both move-out and move-in.

Need Help? Resources for Renters

• Scottish Government tenant advice portal
• Citizens Advice Scotland: Renting advice
• First-tier Tribunal for Scotland (Housing and Property Chamber)
• SafeDeposits Scotland

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1. Private Housing (Tenancies) (Scotland) Act 2016
2. Official Scottish Government: Leaving a Private Residential Tenancy
3. First-tier Tribunal for Scotland (Housing and Property Chamber)
4. SafeDeposits Scotland and other approved schemes

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