Essential Steps Before Moving Into a Rental in Scotland

Starting a new tenancy in Scotland can feel daunting, especially if you're concerned about your rights, rent levels, or property condition. Taking some practical steps before you move will help set you up for a positive experience. This guide covers everything you should do before moving in, based on Scottish rental law, so you can protect your rights and enjoy peace of mind.

Key Actions Before Moving Into a Rental Property in Scotland

Whether you’re a first-time renter or have moved before, it’s crucial to follow these steps before signing your new lease:

• Understand your tenancy type: In Scotland, most private renters now have a Private Residential Tenancy (PRT). This offers significant legal protections under the Private Housing (Tenancies) (Scotland) Act 2016.¹
• Review your tenancy agreement: Make sure you receive a written agreement. Check it for your rent, deposit details, length of tenancy, notice periods, and any restrictions.
• Check landlord registration: Your landlord must be registered with the local council. Search the official Scottish Landlord Register to confirm.
• Verify deposit protection: Deposits must be lodged in a government-approved Tenancy Deposit Scheme. When you pay, you should receive a deposit certificate from the scheme and details of your rights. Read about deposit rules on mygov.scot's deposit guide.
• Request the ‘Easy Read Notes’: These provide a clear explanation of your Private Residential Tenancy rights. Your landlord should give you a copy or you can access the supporting notes online.

Essential Pre-Move-In Checks

Carrying out some practical checks can prevent future problems and clarify your rights if any disputes arise.

• Inspect the property: Arrange a full walkthrough. Test heating, plumbing, electricity, sockets, appliances, and fire safety equipment. Take dated pictures of any issues.
• Read the Inventory Report: This lists all items and their condition. Both you and your landlord should agree on it. If missing or inaccurate, ask for revisions or take your own notes and photos.
• Get the Energy Performance Certificate (EPC): Landlords must provide this certificate showing the energy efficiency rating. Check it via the Scottish EPC Register.
• Request gas and electrical safety certificates: By law, you must receive safety records showing annual gas inspections and recent electrical checks.

Understand Your Legal Rights and Responsibilities

Scottish tenants enjoy strong legal rights, but must also meet several responsibilities. Make sure you:

• Pay your rent on time and as agreed
• Report repairs and maintenance issues promptly
• Comply with any agreed terms (e.g., no smoking or pets, if stated)
• Respect your neighbours and the property

Official Forms: What Might You Need Before Moving In?

Depending on your situation, you may use these official forms:

• Private Residential Tenancy Agreement
  • Standard document for all new tenancies. Download the model agreement from the Scottish Government and use it if your landlord does not provide one. For example, if your landlord offers only a verbal agreement, refer them to this official template.
• Deposit Certificate
  • Not a form you complete, but you should receive a certificate from the deposit scheme. If you do not receive confirmation that your deposit is protected, you can contact the scheme (see mygov.scot).
• Inventory Form
  • Often supplied by the landlord. If not, take your own inventory and have it signed by both parties. This helps if you need to dispute deductions at the end of the tenancy.

In case of disputes (for example, over deposits or repairs), the First-tier Tribunal for Scotland Housing and Property Chamber handles all Scottish residential tenancy disagreements.

Completing the above checks gives you a clear record and ensures your rights are protected from the start.

FAQ: Moving In Procedures and Renter Rights in Scotland

1. What documents should my landlord give me before I move in?
   Your landlord must provide a written tenancy agreement, deposit protection details, an EPC, a gas safety record (if gas is supplied), an electrical safety report, and the Easy Read Notes summarising your rights.
2. How do I check if my landlord is officially registered?
   You can check the landlord’s registration using the Scottish Landlord Register by searching their name or property address.
3. Is my deposit safe and how is it protected?
   By law, your deposit must be lodged in a government-approved tenancy deposit scheme, and you should receive a deposit certificate and clear instructions on how to raise any dispute.
4. What should I do if my property is not in good condition when I move in?
   Document the issues with photos, note them on the inventory, and notify your landlord in writing immediately. Keep all correspondence. If your landlord doesn't resolve problems, you may apply to the Housing and Property Chamber.
5. Who can I contact if I think my rights are being ignored?
   You can contact your local council, Shelter Scotland, or the Housing and Property Chamber for advice and support on your situation.

Key Takeaways Before You Move In

• Check your agreement, inventory, certificates, and landlord registration for your legal protection.
• Document the condition of the property when moving in to prevent future disputes.
• Use official support if you face problems—don’t ignore issues hoping they will disappear.

Need Help? Resources for Renters

• First-tier Tribunal for Scotland Housing and Property Chamber – handles rental disputes
• mygov.scot: Renting Your Own Place – Scottish Government guidance
• Shelter Scotland – free advice on housing rights
• Contact your local council for rental advice and landlord registration checks

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1. Private Housing (Tenancies) (Scotland) Act 2016

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