Essential Move-In Checklist for Scottish Renters

As a renter preparing to move into a new home in Scotland, understanding your rights and responsibilities is key. Getting off to a good start can help prevent disputes and ensure your tenancy runs smoothly. Use this essential move-in checklist for Scottish renters to protect your interests and confirm your landlord meets their legal obligations.

Getting Started: Your New Tenancy in Scotland

Most renters in Scotland will have a Private Residential Tenancy (PRT). This agreement gives you important rights and protections under the Private Housing (Tenancies) (Scotland) Act 2016.¹ Always make sure you receive your tenancy agreement in writing and read it thoroughly before signing.

Key Steps Before Moving In

• Check your tenancy agreement. Ensure all key terms are clear, including rent, deposit, notice periods, and repairs.
• Ask for the latest Energy Performance Certificate (EPC) and Gas Safety Certificate if applicable.
• Confirm your landlord is registered with your local council—check via the Scottish Landlord Register.
• If your deposit is being required, ensure it will be protected with an approved scheme. You must receive confirmation within 30 working days of moving in (see below).

Move-In Day: What to Check

On the day you get your keys, take time to work through these checks with your landlord or letting agent. This protects both sides if issues arise later.

• Inspect the property thoroughly and note any existing damage or issues in writing and with photos.
• Review and sign the inventory (a detailed list of furniture, fittings, and condition).
• Test smoke alarms, carbon monoxide detectors, and heating systems.
• Take meter readings for gas, electricity, and water, and inform the utility companies of your move-in date.
• Collect all keys (including windows, communal doors, and garages if applicable).

Essential Forms and Documentation

• Private Residential Tenancy Agreement (PRT): This is the official written contract for most private lets in Scotland. Make sure you receive and understand it before signing.
  Reference: Private Residential Tenancy Model Agreement
• Tenancy Deposit Protection Confirmation: If you paid a deposit, your landlord must lodge it with one of the three government-approved schemes (see official guidance)² and provide you with confirmation within 30 working days of the tenancy start date. This letter will include details such as the deposit amount, scheme used, and dispute resolution process.
• Inventory and Condition Report: This document details the property's state and included items. Sign only if you agree with it. If one is not supplied, it's a good idea to make your own written and photographic record.
• Notification to Register to Vote: Moving address means you must update your voter registration. Do so quickly using the Register to Vote service.

What to Expect After Moving In

Once settled, your landlord remains responsible for major repairs and safety checks, while you are expected to look after the property. If problems arise, notify your landlord in writing as soon as possible. For serious unresolved issues, you can apply to the First-tier Tribunal for Scotland (Housing and Property Chamber)—the official tribunal handling private rented sector disputes. Learn about the tribunal here.³

Quick Action Steps for a Smooth Move-In

• Make sure you've signed a written tenancy agreement (usually a PRT).
• Check your landlord has registered and your deposit is safely protected.
• Complete inventory and condition checks—note issues immediately.
• Take meter readings on day one to avoid disputes.
• Keep all paperwork, confirmations, and photos securely.

FAQs: Scotland Move-In Procedures

1. What documents am I legally entitled to receive before moving in?
   Before moving in, you are legally entitled to a written tenancy agreement, information on your deposit protection, and relevant safety certificates. Always ask for these and keep them safe.
2. What should I do if my deposit is not protected within 30 working days?
   Raise the issue with your landlord in writing. If unsuccessful, you can apply to the First-tier Tribunal for Scotland (Housing and Property Chamber) for resolution.
3. Are inventories compulsory in Scotland?
   Inventories are not legally required, but most landlords and letting agents provide one. If not, create your own with date-stamped photos and a written condition report.
4. What if I notice repairs are needed soon after moving in?
   Notify your landlord as soon as possible, in writing. Landlords must carry out major repairs and keep the property safe and fit to live in, as per your tenancy agreement.
5. Can I challenge my tenancy if my landlord is unregistered?
   Yes, all private landlords in Scotland must register. You can check your landlord's status via the Scottish Landlord Register and report unregistered landlords to your local council.

Conclusion: Key Takeaways for Moving In

• Get all documents and safety checks in order before signing or moving in.
• Protect yourself with inventories, meter readings, and deposit confirmation.
• Know your rights—help is available from official bodies if you face issues.

Need Help? Resources for Renters

• Scottish Government Guide: Private Residential Tenancy
• First-tier Tribunal for Scotland (Housing and Property Chamber) – Dispute and complaint resolution
• Citizens Advice Scotland: Renting a Home
• For landlord registration: Scottish Landlord Register
• For deposit protection schemes: Official Deposit Information

---

1. Private Housing (Tenancies) (Scotland) Act 2016
2. Tenancy deposits: how they must be protected
3. First-tier Tribunal for Scotland (Housing and Property Chamber)

Categories

Tenant Rights & Responsibilities Rent, Deposits & Increases Tenancy Types & Agreements Moving In & Out Procedures Repairs, Maintenance & Housing Standards Eviction Notices & Repossessions Shared Housing, HMOs & Lodgers Discrimination, Harassment & Accessibility Utilities, Bills & Council Tax Affordable Housing, Social Housing & Benefits Dispute Resolution & Housing Tribunals Health, Safety & Fire Regulations Privacy, Landlord Entry & Surveillance Unusual & Special Tenancy Situations Renters’ Insurance & Liability Homelessness Support & Post-Eviction Help Landlord Duties, Licensing & Penalties Housing Law, Legal Updates & Case Studies Mental Health, Disability & Vulnerable Renters’ Rights Rent Repayment Orders & Compensation