Evidence Needed for a Housing Tribunal in Wales

If you are renting in Wales and facing disputes such as rent increases, repairs, or eviction, you may need to attend a housing tribunal. Understanding what evidence to provide is crucial for presenting your case clearly and effectively.

Which Tribunal Handles Housing Disputes in Wales?

In Wales, the Residential Property Tribunal Wales (RPTW) is the official body that hears most residential landlord-tenant disputes, including rent assessments, evictions, and property condition cases.

Why Evidence Matters at Tribunal

The tribunal’s decision relies heavily on the evidence both you and your landlord provide. Supplying clear and relevant documentation helps the panel understand your situation and strengthens your case. Knowing the right evidence to bring is essential, whether you’re contesting a rent rise or raising a complaint about repairs.

Types of Evidence You Should Prepare

The evidence you need will depend on the nature of your dispute. Here’s a summary of commonly required documents and information:

• Tenancy agreement: Your written agreement, or proof of an oral agreement if no document exists
• Rent statements: Bank statements or rent payment records showing amounts and dates paid
• Correspondence: Letters, emails, or texts with your landlord or letting agent related to your case (e.g., repair requests, notice of rent increase)
• Photos and videos: Evidence of property conditions (damages, repairs needed, or completed)
• Repair reports: Records from contractors, inspection reports, or council environmental health officers
• Receipts and invoices: For any repairs, utility payments, or extra costs you’ve incurred
• Witness statements: Written statements from people who can support your version of events (e.g., neighbours, tradespeople)
• Legal notices: Copies of Section 173/186 eviction notices, rent increase notices, or any formal notice served or received

Official Forms for Tribunals in Wales

Depending on your particular dispute, you may need to complete and submit certain official tribunal forms. Here are notable examples:

• Application to the Residential Property Tribunal Wales (RPTW Application Form):
  Used for most types of disputes, such as challenging a rent increase or seeking an order related to repairs.
  Example: If your landlord increases rent and you feel it’s unfair, you can challenge this by using the generic application form from the tribunal’s website. You will need to attach copies of the rent increase notice and your tenancy agreement.
• Section 173 Notice (Standard Contract Termination):
  Provided by your landlord to end a standard occupation contract after the minimum notice period. Required as evidence if you are disputing the legality of your eviction.
  Full Section 173 Information
• Section 186 Notice (Periodic Standard Contract):
  If you are on a periodic contract, this notice is required as evidence in disputes around contract termination.
  Full Section 186 Information

Practical Action Steps

• Gather all relevant documents, correspondence, and photos before the hearing.
• Make copies of your evidence to submit to the tribunal and provide to your landlord or their representative.
• Organise your paperwork clearly—chronological order often helps.
• Submit your completed application form and supporting evidence as instructed on the tribunal’s website.
• Be ready to explain your evidence at the hearing in plain terms if asked.

Understanding the Relevant Tenancy Legislation in Wales

In Wales, tenancy rights and tribunal procedures are governed primarily by the Renting Homes (Wales) Act 2016. This law covers occupation contracts, notice periods, and the formal requirements for eviction and rent changes, forming the legal basis for most tribunal cases.

Summary of Preparation

Preparing for a tribunal in Wales involves:

• Identifying the dispute type (rent, eviction, repairs)
• Gathering documentary and photographic evidence
• Completing relevant forms, such as the Application to the Residential Property Tribunal Wales
• Reviewing your rights under the current tenancy legislation

1. What if I don't have a written tenancy agreement?
   You can still present other evidence such as rent payment records, email exchanges, or witness statements to show you have a rental contract, even if it's verbal.
2. How much evidence is enough for my case?
   It's best to provide copies of all available documents, photos, and relevant communications. The tribunal will advise if more is needed, but clear, well-organised evidence strengthens your argument.
3. Can I attend the tribunal remotely?
   Yes, hearings may be held in person, by telephone, or over video call. You’ll receive instructions from the tribunal about how to attend and submit evidence.
4. Is there a fee to apply to the tribunal in Wales?
   Most residential tenant applications to the Residential Property Tribunal Wales are free, but check their official fees page for any updates.
5. Can I get help filling in tribunal forms?
   Yes, support is available from local councils or advice services such as Housing Advice Wales. The tribunal itself can also clarify process questions.

Need Help? Resources for Renters in Wales

• Residential Property Tribunal Wales – Official tribunal advice, forms, and contact details
• Housing Advice Wales – Free government-backed support for tenants with disputes, repairs, or contract questions
• Shelter Cymru – Practical housing advice and legal guidance for renters in Wales
• Local Council Housing Departments – For property condition or harassment complaints, your council can investigate or assist

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1. Residential Property Tribunal Wales (RPTW)
2. Renting Homes (Wales) Act 2016
3. RPTW Application Forms
4. Housing Advice Wales

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