Deposit Deductions for Repairs in Wales: What Renters Need to Know

If you rent your home in Wales, it’s natural to be concerned about your tenancy deposit—especially when repairs or maintenance issues arise. Understanding how your deposit might be affected by repairs is key to avoiding unnecessary deductions and ensuring your rights are protected under current Welsh law. This article explains the rules, offers practical steps, and links you to official resources you can trust.

How Your Deposit Is Protected in Wales

In Wales, most renters pay a deposit at the start of a tenancy, which must legally be protected in a government-approved scheme. This applies to both standard and occupation contracts under the Renting Homes (Wales) Act 2016.¹

• Deposit protection: Landlords must protect your deposit within 30 days of receiving it, using an authorised scheme like The DPS, mydeposits or TDS.
• You'll receive confirmation of the scheme used and your rights.
• Deposits are held to cover unpaid rent or property damage (beyond normal wear and tear).

Can Repairs Affect Your Deposit?

Your landlord cannot take money from your deposit for repairs that are their legal responsibility. Deductions can only be made for:

• Damage caused by you, your household, or visitors (not fair wear and tear)
• Unpaid rent
• Cleaning costs to restore the property to its original state

Landlords must carry out most repairs (like fixing heating, plumbing, and structure) as set out under the Renting Homes (Wales) Act 2016. If disrepair is due to the landlord’s failure, you should not be penalised.

Wear and Tear vs. Damage

Reasonable wear and tear (such as faded carpets or minor scuffs) is expected and cannot be used as a basis for deductions. However, accidental or willful damage (like broken windows or large stains) may be deducted from your deposit.

When Repairs Become Your Responsibility

You may be responsible for repairs caused by your actions, negligence, or that of guests. Examples include:

• Deliberate damage to walls or fixtures
• Failure to report minor faults that become worse over time

Your occupation contract or written agreement may also specify other responsibilities.

What If You Disagree with Deposit Deductions?

If your landlord proposes deductions for repairs you think are unfair, you have the right to challenge these through the deposit scheme’s dispute service. Most schemes provide a free Alternative Dispute Resolution (ADR) process.

Action steps:

• Ask your landlord for a detailed breakdown of the proposed deductions.
• Gather evidence (photos, communications, check-in/out reports).
• Contact your deposit scheme and request to dispute the deductions.

Relevant Official Forms

• TDS Dispute Application – Raise a dispute with TDS (used to challenge deductions when you rent via a TDS-protected deposit).
• Deposit Return Request (DPS) – Request your deposit back on the DPS website (use if your deposit is protected with DPS and there’s disagreement on deductions).

Example: If your landlord claims £100 for damage to walls that you believe is ordinary wear and tear, you would use the dispute form from your scheme, upload your evidence, and await a decision.

Which Tribunal Handles Tenancy Disputes in Wales?

Most deposit disputes are handled by the authorised deposit protection schemes, but residential landlord and tenant appeals (such as housing standards or contract disputes) may be heard by the Residential Property Tribunal Wales.²

FAQ: Deposits, Repairs, and Your Rights in Wales

1. Can my landlord keep my deposit for repairs they should have done?
   No—landlords cannot deduct for repairs that are their legal responsibility, such as structural or essential repairs.
2. What is considered fair wear and tear?
   Fair wear and tear refers to natural ageing and regular use, like worn carpets or faded paint. Damage goes beyond this and may justify deductions.
3. How do I dispute a deposit deduction for repairs?
   Contact your deposit protection scheme and use their dispute resolution process to challenge any deductions you believe to be unfair.
4. Can I make repairs myself and deduct from my rent?
   This is not usually permitted. Always get your landlord’s written consent before arranging repairs and never withhold rent without legal advice.
5. What should I do before moving out to protect my deposit?
   Clean thoroughly, fix any accidental damage, and take dated photographs as evidence of the property’s condition at move-out.

Key Takeaways: Protecting Your Deposit in Wales

• Landlords cannot make deductions for their own repair obligations—only for damage beyond normal wear and tear or unpaid rent
• Dispute any unfair deductions through your deposit scheme’s free ADR service
• Keep records, photos, and move-in/move-out inventories to support your case

Knowing your rights and responsibilities as a renter can help keep your deposit safe and ensure a fair outcome at the end of your tenancy.

Need Help? Resources for Renters in Wales

• Tenancy Deposit Protection explained (gov.uk)
• Shelter Cymru – Repairs and deposit advice
• Deposit Protection Service (DPS)
• mydeposits Wales
• Tenancy Deposit Scheme (TDS)
• Residential Property Tribunal Wales
• Renting Homes: A Guide for Tenants in Wales (gov.uk)

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1. Renting Homes (Wales) Act 2016
2. Residential Property Tribunal Wales

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