Essential Landlord Responsibilities for Renters in Scotland

If you’re renting a home in Scotland, knowing what your landlord must provide is essential for a safe, secure tenancy. Scottish law is clear about landlord responsibilities, covering everything from property condition to paperwork. This guide explains what you can expect from your landlord and what to do if things go wrong, based on the latest legislation and official sources.

What Every Landlord Must Provide in Scotland

Scottish landlords have legal duties to ensure your rental home meets basic standards. The main rules come from the Private Housing (Tenancies) (Scotland) Act 2016 (for Private Residential Tenancies) and supporting regulations.¹

1. Safe and Habitable Condition

Your landlord must ensure the property is safe and suitable to live in:

• The structure and exterior (walls, roofs, windows, doors) must be wind and watertight
• Sanitary fittings (toilets, basins, baths, showers) must be useable and in good repair
• Hot and cold water, gas, and electricity supplies must be safe
• Spaces for cooking, food preparation and storage must be adequate

For full legal standards, see the Scottish Government Repairing Standard guidance.

2. Gas and Electrical Safety Checks

• Gas Safety Certificate: A valid gas safety certificate (CP12) must be given at the start of your tenancy, and renewed annually if gas is present. Find details at Tenants’ Rights on gov.scot.
• Electrical Safety Inspection: Your landlord must carry out an electrical safety inspection at least every five years, with a copy of the report provided to you.

3. Working Smoke and Carbon Monoxide Alarms

• Landlords must install and maintain working smoke alarms and, where required, carbon monoxide alarms. For guidance, see Fire and Smoke Alarms in Scottish Homes.

4. Written Tenancy Agreement

All tenants must be given a written tenancy agreement. For most renters, this is the Private Residential Tenancy (PRT) Agreement. Download an official template and guidance from mygov.scot Tenancy Agreements.

5. Information and Deposit Protection

• Your deposit must be protected in an approved tenancy deposit scheme within 30 working days of payment. You must receive written details of where and how your deposit is protected.
• For more, visit Scottish tenancy deposit schemes.

6. Energy Performance Certificate (EPC)

• Landlords must provide a valid EPC for the property before you move in, showing how energy efficient it is.

Essential Official Forms for Scottish Renters

Several official forms protect both renters and landlords. Here are the most important for tenants:

• Model Private Residential Tenancy Agreement
  When used: At the beginning of a new private residential tenancy.
  Example: If your landlord asks you to sign a new agreement, you should receive this specific contract. Download the official template.
• Notice to Leave (official form)
  When used: If your landlord wants you to leave, they must use this form.
  Example: You receive an official Notice to Leave stating why and when your landlord expects the tenancy to end.
• Rent Increase Notice (Form RPZ1 in Rent Pressure Zones)
  When used: For rent increases—especially where there’s a Rent Pressure Zone in place.
  Example: If your landlord wishes to raise the rent, you should be given this form at least three months prior to the change. Full guidance is available on the Scottish Government landlords' guide.
• Tenant’s Referral to the First-tier Tribunal (Apply here)
  When used: If you have unresolved issues (e.g., repairs or unlawful eviction attempts), you can submit this referral.
  Example: Your landlord is not carrying out essential repairs—you may apply directly to the First-tier Tribunal for Scotland (Housing and Property Chamber) for a decision.

Each form ensures your rights are formally recognized and protected. Always use the official templates linked above.

How to Take Action if Your Landlord Fails Their Duties

If your landlord does not meet these requirements, you have strong options under Scottish law:

• Write to your landlord clearly stating the issue and what you want fixed—always keep a dated copy
• If unresolved, apply to the First-tier Tribunal for Scotland (Housing and Property Chamber) for a resolution. Their free service covers rent, repairs, and eviction matters

This process is designed to protect tenants from unfair treatment and ensure landlords meet their legal obligations.

FAQ: Landlord Responsibilities in Scotland

1. What documents must my landlord give me at the start of the tenancy?
   Your landlord must provide a written tenancy agreement, a copy of the Energy Performance Certificate (EPC), the latest gas safety certificate (if relevant), details of deposit protection, and information on repairing standards. Check mygov.scot Tenancy Agreements for details.
2. What if my landlord doesn’t carry out essential repairs?
   If repairs aren’t made after you notify your landlord, you can apply to the First-tier Tribunal for Scotland for help.
3. Is it legal for my landlord to increase the rent at any time?
   No. Landlords must give you at least three months’ notice, in writing, and use the correct form. You can challenge unreasonable increases through the First-tier Tribunal for Scotland.
4. How do I know if my deposit is protected?
   Your landlord must provide you with written details of the approved deposit scheme within 30 working days of payment. For verification, visit any of the schemes listed on mygov.scot tenancy deposits.
5. Who can I contact if my landlord isn’t following the rules?
   The First-tier Tribunal for Scotland can resolve a wide range of rental disputes for Scottish tenants.

Conclusion: Key Takeaways for Scottish Tenants

• Landlords in Scotland must provide a safe, well-maintained home and all required documents, including safety certificates and deposit protection info
• If your landlord fails to meet their responsibilities, official forms and the First-tier Tribunal for Scotland offer free pathways to resolve issues
• Always use official resources and keep clear records of all communications

Need Help? Resources for Renters

• First-tier Tribunal for Scotland (Housing and Property Chamber): Free support for resolving disputes about repairs, rent, and eviction
• mygov.scot: Renting and Your Rights: Comprehensive government guidance for tenants
• Citizens Advice Scotland: Renting a Home: Free advice and local contacts for renters
• Your local council’s housing support team

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1. Private Housing (Tenancies) (Scotland) Act 2016: Full legislation text
2. Repairing Standard Guidance: Scottish Government guidance for landlords
3. Deposit Schemes: Tenancy deposit information on mygov.scot
4. First-tier Tribunal for Scotland (Housing and Property Chamber): Official Tribunal website
5. Fire and Smoke Alarms in Scottish Homes: Government guidance

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