When Can Renters in Wales Apply for a Rent Repayment Order?

If you’re renting a home in Wales and have run into serious issues with your landlord—like unlicensed letting, illegal eviction, or unsafe living conditions—you may have the right to apply for a Rent Repayment Order (RRO). This official process can help you claim back up to 12 months’ rent in specific circumstances. Understanding when and how to apply empowers you to stand up for your rights safely and confidently.

What Is a Rent Repayment Order?

A Rent Repayment Order allows tenants to reclaim rent already paid if their landlord has broken certain housing laws. These are not automatic; you must apply to the tribunal and provide evidence.

Who Can Apply for a Rent Repayment Order in Wales?

As a renter in Wales, you may be eligible for an RRO if your landlord or agent has committed one of the following housing offences as listed under the Housing (Wales) Act 2014:

• Letting or managing a property without being registered or licensed with Rent Smart Wales
• Unlawful eviction or harassment (for example, changing the locks without notice)
• Breaching a banning order
• Failure to comply with improvement or prohibition notices for property standards

You can apply whether you pay your rent yourself or receive housing benefit or Universal Credit.

Key Offences That Qualify for RRO

• Unlicensed landlord or agent: Your landlord must be licensed with Rent Smart Wales. If not, and they collect rent or manage the property, you may be eligible.
• Unlawful eviction or harassment: Includes being forced out without a court order or facing intimidation to leave.
• Failure to comply with improvement or prohibition notices: If a local authority required repairs that were ignored.

When Should You Apply?

Timing is important. You have up to 12 months from the date of the offence to apply for a Rent Repayment Order. It’s best to apply as soon as possible and gather all relevant evidence, like tenancy agreements, rent payment records, and any correspondence with your landlord.

How to Apply for a Rent Repayment Order in Wales

Applications for RROs in Wales must be made to the Residential Property Tribunal Wales. This independent body decides whether landlords must repay rent.

Required Official Form

• Form RRO1 – Rent Repayment Order Application
• Form RRO1 is used to request a Rent Repayment Order from the tribunal.
• When to use:
  A renter uses Form RRO1 after gathering evidence (such as proof of unlicensed letting, eviction, or missed repairs). For example, if your landlord operates without a Rent Smart Wales licence and collects your rent, you would complete Form RRO1 and submit it with supporting documents within 12 months of the offence.

Action Steps for Tenants

1. Gather evidence: Collect tenancy agreements, deposit records, photos, letters, emails, and notices from your landlord or council.
2. Check your landlord's licence: Use the Rent Smart Wales register.
3. Complete and submit Form RRO1 to the Residential Property Tribunal Wales.
4. Attend your hearing: You will be notified of your hearing date and may need to present your case and evidence.
5. If successful, the tribunal will decide how much rent you can claim back (up to 12 months' worth).

Relevant Legislation in Wales

• Housing (Wales) Act 2014: Governs property licensing and housing offences.
• Housing Act 2004 (Part 2): Further rules on property licensing and offences.

FAQ: Rent Repayment Orders in Wales

1. How much rent can I claim back with a Rent Repayment Order?
   Up to 12 months' rent can be ordered for repayment if the tribunal finds the landlord committed an eligible offence. The actual amount depends on the severity of the offence and your evidence.
2. Can I apply for a Rent Repayment Order if I still live in the property?
   Yes, you do not have to move out to apply. If your landlord has committed a relevant offence, you can apply while still living in the property.
3. How long does the Rent Repayment Order process take?
   The process varies but can take several months from application to hearing and decision. Ensure your application is complete and evidence is clearly organised to avoid delays.
4. Do I need legal representation for an RRO hearing?
   No, legal representation is not required, though you can seek advice. Many tenants represent themselves before the Residential Property Tribunal Wales.
5. Where can I check if my landlord is licensed?
   You can check registration and licensing status via the Rent Smart Wales register.

Key Takeaways

• If your landlord breaks certain housing laws, you may be able to reclaim up to 12 months’ rent.
• Evidence and prompt action are essential—apply within 12 months via Form RRO1 to the tribunal.
• Check for a Rent Smart Wales licence and consult official resources for guidance.

Need Help? Resources for Renters

• Rent Smart Wales — Registration, licensing and tenant information for all Welsh landlords and agents.
• Residential Property Tribunal Wales — Information and contact details for RRO applications and hearings.
• Welsh Government Housing — Official policies, tenant support, and guidance.
• Shelter Cymru – Advice for Renters — Free advice and support if you’re facing housing problems.

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1. Housing (Wales) Act 2014, Section 99 – Rent Repayment Orders
2. Form RRO1 – Apply for a Rent Repayment Order
3. Rent Smart Wales Landlord Licensing Register
4. Residential Property Tribunal Wales

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