Property Inspection Checklist for Renters in England

Before you move into a rented property in England, it’s important to carry out a thorough inspection. This step helps ensure your new home meets legal standards, is free from disrepair, and that your deposit will be protected. By checking everything before you sign or move in, you protect yourself from unfair charges or potential disputes down the line.

Why Inspecting Matters for Renters

Inspecting the property before moving in helps you:

• Spot any existing damage or maintenance issues
• Avoid being held responsible for defects caused by a previous tenant
• Ensure the landlord meets legal safety obligations
• Understand the condition you’re expected to maintain

Steps to Inspect a Property in England

The Housing Act 1988 and the Housing Act 2004 set key legal standards your landlord must meet.^1,2 Here are practical steps you should take:

1. Check for Key Documents and Certificates

• Energy Performance Certificate (EPC): Landlord must provide this. Check the current rating using the official EPC register.
• Gas Safety Certificate (CP12): Required before you move in. Ask to see it or verify with the Gas Safe Register.
• Electrical Installation Condition Report (EICR): Landlords must provide an up-to-date report. Learn more from the official guidance.
• How to Rent Guide: Landlords in England must give you the latest How to Rent guide before your tenancy starts.

2. Inspect Every Room and Fixture

• Use a checklist (bring your own or ask for an inventory from the landlord or letting agent)
• Check for damp, mould, or signs of water damage
• Test taps, toilets, showers, light switches, and sockets
• Look for missing or broken furniture if furnished
• Review windows and doors for locks and security

3. Review Smoke and Carbon Monoxide Alarms

Landlords must provide working smoke alarms on every floor and carbon monoxide alarms in rooms with solid fuel appliances. Press the test button yourself to confirm operation. See government requirements for alarms in rented property.

4. Check for Signs of Pests or Neglect

• Look for droppings, gnaw marks, or insect activity
• Report any issues immediately to the landlord in writing

5. Confirm Repairs and Agree on the Inventory

• Use (or request) a detailed inventory (sometimes called a check-in report)
• Take date-stamped photos/videos of rooms, fixtures, and any damage
• Record all meter readings on day one

If your landlord uses a Check-in Inventory Form (no official government number but often provided by letting agents), review it carefully. Amend any errors, sign, and keep your copy. This inventory protects your deposit against unfair deductions.

6. Deposit Protection Confirmation

Check which approved tenancy deposit protection scheme (such as TDS or mydeposits) your landlord will use. The landlord must provide deposit scheme details within 30 days of receiving your money.

7. What To Do If You Find Problems

• List all issues in writing and share with your landlord before signing the tenancy agreement or moving in
• Request repairs in writing—by email, if possible
• If urgent safety hazards are present, contact your local council’s private renting team

Official Forms Relevant to Move-In Inspections

• Inventory/Check-In Form: Although not an official government form, most landlords or letting agents use a checklist at the start of the tenancy. There is sample guidance within the How to Rent guide. Use this form when moving in to record the property’s condition and avoid deposit disputes. Both landlord and tenant should sign and keep copies.
• Report a Repair Request (No official number): If safety concerns or faults arise, use written correspondence (by letter or email) to submit repair requests. A template is available on gov.uk's repairs page.

If a dispute over the property’s condition or repairs arises, renters may escalate to the First-tier Tribunal (Property Chamber) in England.³

FAQ: Inspecting a Property Before Move-In

1. What documents should my landlord provide before I move in?
   Your landlord should provide the Energy Performance Certificate (EPC), Gas Safety Certificate (CP12), Electrical Installation Condition Report (EICR), Deposit Protection Scheme details, and the latest How to Rent guide.
2. What do I do if I find damage or issues before moving in?
   List all findings in writing and share them with your landlord. Request that repairs are completed before your tenancy begins and get all agreements in writing.
3. Is an inventory mandatory at the start of a tenancy?
   Inventories aren’t a legal requirement, but they are strongly recommended. They protect both you and your landlord in case of a deposit dispute.
4. How can I check if my deposit is protected?
   Once you pay your deposit, your landlord must inform you which protection scheme they’re using. You can check directly on the scheme’s website (TDS, DPS, or mydeposits) with your tenancy details.
5. Where can I turn if my landlord doesn’t address major issues?
   If your landlord does not fix urgent safety hazards before or after move-in, contact your local council or consider making an application to the First-tier Tribunal (Property Chamber).

Need Help? Resources for Renters

• GOV.UK Private Renting – Comprehensive guide to tenant rights and responsibilities in England
• Shelter England – Advice and advocacy if you’re experiencing housing issues
• First-tier Tribunal (Property Chamber) – Handles tenancy disputes, repair issues, and deposit cases in England
• Citizens Advice – Support and guidance for private renters

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1. Housing Act 1988
2. Housing Act 2004
3. First-tier Tribunal (Property Chamber)

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