Essential Steps Before Moving into a Rental in England

Preparing to move into a new rental home in England can feel overwhelming, especially if you're concerned about your rights or want to avoid common pitfalls. Before you pick up the keys, it’s important to carry out essential checks and complete must-do tasks to ensure a safe, legal, and smooth start to your tenancy. This article shares practical steps, key legal forms, and government-approved resources to empower you throughout your move-in process.

Key Steps to Take Before Moving In

Follow these actions to protect your rights and avoid problems as you settle into your new home in England.

1. Review and Sign the Tenancy Agreement

• Read the tenancy agreement carefully and ensure it accurately reflects the terms you have agreed on. This contract sets out the rights and obligations for both you and your landlord.
• Most private renters in England have an Assured Shorthold Tenancy (AST). Ensure your agreement states the correct start and end dates, names, rent amount, and deposit details.
• If you have any questions, consult this official guidance on tenancy agreements.

2. Check Deposit Protection Details

• Your landlord must protect your deposit with a government-approved scheme within 30 days of payment.
• They should give you ‘Prescribed Information’ about which scheme is used, such as the Deposit Protection Service, mydeposits, or Tenancy Deposit Scheme (TDS).
• Tip: Don’t hand over your deposit until you get written details confirming how it will be protected.

3. Check Landlord's Legal Responsibilities

• Before moving in, your landlord must provide:
  • An up-to-date 'How to Rent: the checklist for renting in England' guide
  • A valid Energy Performance Certificate (EPC) (rating must be E or above)
  • A valid annual Gas Safety Certificate (CP12)
  • A record of Electrical Installation Condition Report (EICR)
  • Contact details including a physical address in England or Wales
• Ask for copies if you haven’t received these. You have a legal right to them.

4. Inspect the Property and Inventory

• Check the property for any existing damage, cleanliness issues, or missing items.
• Request a detailed inventory, ideally with photographs, agreed and signed by both you and the landlord or agent.
• If something is missing or incorrect, make written notes and email them to your landlord on day one.

If you disagree with the inventory or spot issues, gather photographic evidence and raise concerns in writing — this protects your deposit when you leave.

5. Ask for Official Landlord Forms and Certificates

Certain official forms and documents are required by law:

• Section 21 Notice (Form 6A): This notice is used by landlords if they want to repossess the property, but only after following strict procedures. See official Section 21 (Form 6A) details here. As a renter, it's important to recognise this form in case you receive it in the future.
• Deposit Protection Certificate: Issued by whichever scheme your deposit is registered with. Keep a copy for your records.
• How to Rent Guide: Landlords should give you the latest version from the GOV.UK website.

These documents ensure your tenancy is legal and your rights are protected from move-in day.

6. Set Up Utilities and Council Tax

• Take meter readings on the day you move in and photograph them as proof.
• Contact energy suppliers and the local council to transfer bills and register for council tax. Find your local council at GOV.UK’s council finder.

This list sets the groundwork for a secure start in your new rental – protecting your money and informing you of your rights.

Relevant Tenancy Legislation in England

• Housing Act 1988 – foundation for most private tenancies in England.
• Housing Act 2004 – Tenancy Deposit Protection rules

Make sure any forms, notices, or advice refer to the correct legislation for England.

Where to Go if You Have Problems

• If issues arise (e.g. landlord not providing required documents), you can contact your local council’s private renting team for advice.
• The First-tier Tribunal (Property Chamber) handles most residential tenancy disputes in England.

Frequently Asked Questions

1. What documents should my landlord give me before I move in?
   You should receive a signed tenancy agreement, Deposit Protection details, 'How to Rent' guide, valid Gas Safety Certificate, Energy Performance Certificate, and Electrical Installation Condition Report.
2. What should I do if my landlord hasn’t protected my deposit?
   Contact your landlord in writing and ask for proof. If your deposit isn't protected, you can apply to the court, and your landlord may have to pay you compensation. Learn more at GOV.UK’s deposit disputes page.
3. Can I refuse to move in if repairs haven’t been completed?
   Yes, you can refuse to move in or negotiate with the landlord to complete necessary repairs before starting the tenancy. Always get agreements in writing.
4. What is an inventory, and why is it important?
   An inventory records the condition and contents of the property at the start of your tenancy. It helps resolve any deposit disputes when you move out.
5. Who do I contact if I have a serious issue with my landlord when moving in?
   If you cannot resolve issues directly, contact your local council’s private renting or housing standards team for help. For legal matters, you may apply to the First-tier Tribunal (Property Chamber).

Need Help? Resources for Renters

• GOV.UK Private Renting Overview
• Shelter England – Free Renter Advice
• Citizens Advice – Renting Guidance
• First-tier Tribunal (Property Chamber) – for residential tenancy disputes
• Find your local council – Help with tenancy issues or landlord complaints

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1. Housing Act 1988, full text: Housing Act 1988
2. Deposit protection legal rules: Housing Act 2004, Part 6, Chapter 4
3. Tenancy agreement and move-in requirements: gov.uk/private-renting-tenancy-agreements
4. Official forms for renters: gov.uk/guidance/assured-tenancy-forms
5. Official housing dispute tribunal: First-tier Tribunal (Property Chamber)

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