Student Renters' Moving Checklist for Wales

Moving into or out of a student rental property in Wales comes with specific rights and responsibilities. Whether you’re starting your first private rental or preparing to leave at the end of your studies, knowing the key steps can help prevent misunderstandings and ensure you get your deposit back. This guide covers essential moving in and out advice for students, highlighting resources, official forms, and Welsh housing law.

Moving In: What Student Renters in Wales Should Know

Before you move in, check your contract type. Most student renters in Wales have either an Assured Shorthold Tenancy or (since December 2022) a Standard Occupation Contract under the Renting Homes (Wales) Act 2016.¹ You should always receive a written contract and a written statement of terms.

Pre-move Checklist

• Inventory and Condition Report: Ensure an inventory is completed at move-in, listing fixtures, fittings, and property condition. This is vital for deposit protection.
• Deposit Protection: If you pay a deposit, it must be placed in a government-backed scheme such as Deposit Protection Service, MyDeposits, or TDS Cymru. You should receive confirmation within 30 days.
  Official government guidance on deposit protection.
• Read the Gas Safety Certificate, EPC & Electrical Safety: Your landlord must provide copies of the property’s Gas Safety Certificate, Energy Performance Certificate (EPC), and ensure electrics are safe.
  Learn more about required safety documentation for tenants.
• Council Tax Status: If you're a full-time student, you are usually exempt from Council Tax. Confirm your exemption with your local council.
  Student Council Tax guidance.
• Utilities and Bills: Take meter readings and set up accounts for gas, electricity, water, and internet in your name.

Essential Form: Inventory (Check-In Report)

• Form name: Inventory / Check-In Report (No official national form number)
• When/how used: At the start of your tenancy, you and your landlord or agent complete this document together to record the property's condition and contents. Photos are recommended. This helps protect your deposit from unjust deductions.
• Download a template: Sample checklists provided by Welsh Government

Moving Out: Secure Your Deposit and Leave Legally

Moving out properly ensures you get your deposit back and avoid future liability for rent or damage. Give the correct notice, clean the property, and attend a check-out inspection. In Wales, rules under the Renting Homes (Wales) Act 2016 require specific notice periods. Check your contract for details, but most 'standard contract' tenants must give at least 4 weeks' notice.

End of Contract Steps

• End-of-Tenancy Notice: Inform your landlord in writing according to your agreement. Standard contracts typically require a minimum 4 weeks' notice.
• Clean thoroughly and return all keys: Leave the property (and its contents) as found at check-in, accounting for 'fair wear and tear.' Take photos for evidence.
• Inventory (Check-Out Report): Review your initial inventory with your landlord. Dispute any unfair damage claims promptly.
• Arrange Meter Readings and Closing Utilities: Inform providers and record final readings.

Essential Form: Deposit Return Application

• Form name: Deposit Return Request (handled by the deposit scheme provider, not a numbered government form)
• When/how used: If your landlord does not return your deposit, you can start a dispute with your deposit protection scheme (e.g., Deposit Protection Service online form). You’ll need check-in/check-out inventories as evidence.
• Deposit dispute page: DPS Deposit Repayment Guidance

Official Tribunal Handling Tenancy Disputes in Wales

For unresolved complaints or disputes, the Residential Property Tribunal Wales hears cases related to landlord and tenant disagreements, including deposit disputes and rent increases.

Relevant Welsh Tenancy Legislation

Almost all current student renting procedures and rights in Wales are covered by the Renting Homes (Wales) Act 2016 and its subsequent updates.¹

FAQ: Student Renting and Moving Procedures in Wales

1. Do I always need to give written notice before moving out?
   Yes, you must provide written notice to your landlord, giving at least the amount of notice stated in your contract (typically a minimum of 4 weeks for standard contracts in Wales).
2. What should I do if my landlord refuses to return my deposit?
   If you and your landlord disagree over your deposit, you can use the dispute service offered by your deposit protection scheme. The scheme acts as a free adjudicator based on your submitted evidence.
3. Are inventories legally required in Wales for student rentals?
   Inventories are not legally mandatory, but completing a check-in and check-out inventory is strongly recommended. It can prevent deposit disputes and is supported by Welsh government guidance.
4. Can I challenge unfair charges for cleaning or damages?
   Yes. If you believe a deduction is unfair, raise the issue directly with your landlord in writing, and escalate to your deposit scheme or the Residential Property Tribunal Wales if unresolved.
5. Where can I check if my deposit was protected?
   Your landlord must provide you with details of your deposit protection scheme within 30 days. If unsure, contact the three approved schemes or check using the government's check tool.

Need Help? Resources for Renters

• Renting Homes Wales: Official Tenant Guidance
• Shelter Cymru: Student Housing Advice
• Tenancy Deposit Protection (GOV.UK)
• Residential Property Tribunal Wales
• Your local council’s housing advice service (contact details at Find your Local Authority (Welsh Government))

1. Renting Homes (Wales) Act 2016, available at legislation.gov.uk.